CAPSYS Capture

This article appeared as a sidebar to the July 2009 Review of Document
Management Systems.

One of the biggest challenges of writing a review of document management solutions
is dealing with the scope of the application. A comprehensive electronic document
management solution (EDMS) requires four key components; capture, storage, processing
(documents) and distribution. Within each of these categories, there is a wide
range of features and functionality to consider. At the end of the day, it is
very difficult to find a single vendor who hits a home run in each category.
That is as elusive as a grand slam itself. Therefore, you may find that your
strategy evolves towards finding a “best of breed” solution for
a specific component that can integrate well with other vendor solutions.

CAPSYS Capture is an example of a best of breed solution. They have specialized
in document capture and offer a comprehensive solution to automate this process
as much as possible. What is unique about this solution is the fact that it
is designed as a browser application, minimizing the technology deployment costs
and issues. CAPSYS Capture can be implemented as a hosted SaaS (Software-as-a-Service)
application, or installed on premise. The system’s functionality includes
automatic document cleanup of scanned images, bar code recognition to separate
scanning from indexing, hand-printed character recognition, and capturing of
documents from multiple sources including scanning, e-mail, electronic files
and more.